If there are tears at your event, I hope they’re not caused by your vendors!
1. Know your budget: Setting up a budget and knowing what you can spend will help you in the planning stages of your event.
2. List your objectives: Write down what you are looking for and expecting from each vendor. This is like your event plan. Make it very detailed and list the different items and equipment needed. Write down the colors and sizes (if possible) and any special requests for each vendor.
3. Ask questions: When talking with vendors, asks specific questions and listen carefully to their answers. In addition to your own personal planning questions, here are a few other questions I suggest you ask:
• Will your equipment arrive clean and in good physical and working condition?
• Will you and your staff arrive on time and in uniform?
• Will you and your staff be courteous and respectful of me, my property, other vendors, and individuals?
• Will you keep me up-to-date and communicate with me throughout the different stages of my event so that I will not stress and grow anxious?
• Will you give me your personal one-on-one attention and service?
• Will you pay close attention to detail and take care of any and all concerns I may have?
• Are you a member of any professional trade groups?
• Do you have a portfolio and a list of references available?
4. What your job will cost – no surprises. This will help you stay within your budget. Once you are satisfied that you are working with an honest, competent, professional, invite them to give you a written quotation for the items/services you desire. A written quotation gives you the assurance that you know exactly what your job will cost – no surprises. This will help you stay within your budget.